Request for Proposal
For: 76th Tenth District Convention of Omega Psi Phi Fraternity Inc.
Issued: March 3, 2013
Submission Deadline: March 18, 2013
Bidders Meeting (via conference call): March 11, 2013
Deadline for final submission of questions: March 8, 2013
Questions: Questions can be submitted prior to the Bidders Meeting on March 11, 2013; however, no answers will be provided and/or circulated prior to that date.
ALL QUESTIONS PERTAINING TO THIS RFP MUST BE SUBMITTED BY March 8, 2013
QUESTIONS MAY BE SUBMITTED, IN WRITTEN FORM, TO:
Bro. Alex F. Beamon, 3881 N. Sherman Blvd, Milwaukee, WI 53216 or emailed to: firstname.lastname@example.org
Questions will be answered by the appropriate individuals and answered within 3 business days via email with return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders.
The Tenth District of Omega Psi Phi Fraternity Inc. invites proposals for plaque awards for their annual District Convention to be held in Lisle, Il April 18 thru April 21 2013. Based on previous work experience, your company/firm has been selected to receive this RFP and is invited to submit a proposal to produce the awards described herein.
BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S)—NO EXCEPTIONS
There will be an opportunity for perspective Bidders to meet with Convention representative of Omega Psi Phi Fraternity Tenth District planning committee via conference call for a Question and Answer session on March 11, 2013. (Conference call in number will be provided via email).
Bidders meeting details:
Date: March 11, 2013
Time: 7:00 CST
Location: Conference Call
The scope of work for each of these awards is detailed in the Proposed Scope of Work section of this RFP. To bid on this RFP, the Contractor must complete all scopes of work listed therein.
Tenth District of Omega Psi Phi Fraternity reserves the right to waive irregularities and to reject any or all bids. The Owner also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds.
Tenth District of Omega Psi Phi Fraternity may consider informal any bid not prepared and /or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within 20 days prior to the District Convention.
PROPOSED SCOPE OF WORK:
20 10 ½”x 13”
Description: Acrylic Plaques for 50 years of Service
23 10 ½ “ x 13” Walnut Laminate with gold Certificate Holder
All completed work within this Request for Proposal is contingent upon the final approval and review of the Tenth District Representative that has been duly elected by the Tenth District members of Omega Psi Phi Fraternity, Inc.