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RFP for 76th Tenth District Convention

Request for Proposal

For:   76th Tenth District Convention of Omega Psi Phi Fraternity Inc.

Issued: March 3, 2013

Submission Deadline:                                                     March 18, 2013

Bidders Meeting (via conference call):                   March 11, 2013

Deadline for final submission of questions:          March 8, 2013

Questions: Questions can be submitted prior to the Bidders Meeting on March 11, 2013; however, no answers will be provided and/or circulated prior to that date.

ALL QUESTIONS PERTAINING TO THIS RFP MUST BE SUBMITTED BY March 8, 2013

QUESTIONS MAY BE SUBMITTED, IN WRITTEN FORM, TO:

Bro. Alex F. Beamon, 3881 N. Sherman Blvd, Milwaukee, WI 53216 or emailed to: budget@omega10thdistrict.org

Questions will be answered by the appropriate individuals and answered within 3 business days via email with return reply acknowledging receipt of the email requested.  Questions and answers will be shared with all bidders.

Introduction

The Tenth District of Omega Psi Phi Fraternity Inc. invites proposals for plaque awards for their annual District Convention to be held in Lisle, Il  April 18 thru April 21 2013.  Based on previous work experience, your company/firm has been selected to receive this RFP and is invited to submit a proposal to produce the awards described herein.

BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND  MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S)—NO EXCEPTIONS

Bidders Meeting

There will be an opportunity for perspective Bidders to meet with Convention representative of Omega Psi Phi Fraternity Tenth District planning committee via conference call for a Question and Answer session on March 11, 2013. (Conference call in number will be provided via email).

Bidders meeting details:

Date:     March 11, 2013

Time:     7:00 CST

Location:  Conference Call

The scope of work for each of these awards is detailed in the Proposed Scope of Work section of this RFP.  To bid on this RFP, the Contractor must complete all scopes of work listed therein.

Tenth District of Omega Psi Phi Fraternity reserves the right to waive irregularities and to reject any or all bids.  The Owner also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds. 

Tenth District of Omega Psi Phi Fraternity may consider informal any bid not prepared and /or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids.   Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.  Any bid received after the time and date specified shall not be considered.  No bidder may withdraw a bid within 20 days prior to the District Convention.

PROPOSED SCOPE OF WORK:

Quantity

20           10 ½”x 13”

                Description: Acrylic Plaques for 50 years of Service

 23           10 ½ “ x 13” Walnut Laminate with gold Certificate Holder

 All completed work within this Request for Proposal is contingent upon the final approval and review of the Tenth District Representative that has been duly elected by the Tenth District members of Omega Psi Phi Fraternity, Inc.

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